Organization of Outdoor and Hybrid Events

We create large-scale outdoor events and gatherings that combine unlimited space with advanced technology and perfect logistics.

Expert support in handling outdoor events

Expert support in handling outdoor events

Outdoor events offer a unique opportunity to deliver excitement that no conference room can accommodate. As a professional event agency, we offer comprehensive outdoor event services, ensuring complete technical security and the highest production standards regardless of weather conditions. Our experience includes implementing projects in strategic locations – from outdoor event management in Wrocław to prestigious events and outdoor event management in Poznań.

At John Weston Group, we go a step further, combining the physical and digital worlds. We understand that modern communication requires reach, which is why we specialize in organizing online events and live streaming. This allows your hybrid event to become a global spectacle, and professional online event management integrated with a picnic or festival allows you to reach attendees anywhere in the world.

TRUST OF MARKET LEADERS

We provide event solutions for global players and industry leaders. Choose a proven agency that flawlessly implements even the most complex business visions.
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Scope of activities

  • Logistics and Field Architecture
    We manage the infrastructure, build tent halls, stages and chillout zones, ensuring the smooth movement of participants.
  • Safety and Permits
    We handle the formalities related to organizing mass events, providing security, medical coverage, and full health and safety documentation.
  • Stage Technology and Sound Equipment
    We provide audio-video systems adapted to work in open spaces, guaranteeing sound clarity and excellent image visibility.
  • Online Event Organization
    We deliver professional hybrid broadcasts, combining live excitement with interactive tools for remote participants.
  • Selection of Unique Locations
    We find and adapt green spaces, stadiums, and parks across the country, including Wrocław and Poznań.

Individual action plan

We offer professional support to ensure outdoor event management runs smoothly, allowing your team to enjoy the event without worrying about technical issues. Our services extend beyond physical production to comprehensive online event management, allowing you to scale your brand's online reach. We implement unconventional projects, providing professional support for outdoor events in Wrocław and Poznań. Experience the John Weston Group's hybrid event management guaranteeing the highest quality and stress-free collaboration.

Outdoor and Hybrid Events

Types of activities

  • Festivals and mass events

    Festivals and mass events

    Large-scale, open-air events that combine entertainment with intense brand exposure. We provide comprehensive security, crowd management, and advanced stage technology for thousands of attendees.

  • Roadshows and mobile brand zones

    Roadshows and mobile brand zones

    Nationwide promotional routes reach target groups directly in numerous cities. We manage the mobile architecture and fleet, ensuring consistent brand communication from the Baltic Sea to the Tatra Mountains.

  • Company Picnics and Family Days

    Company Picnics and Family Days

    Outdoor events that bring employees and their families together in a relaxed, natural atmosphere. We design rich entertainment programs and safe entertainment zones, fostering positive emotions within your organization.

  • Fully digital conferences and galas

    Fully digital conferences and galas

    Professional online event management from dedicated streaming studios or prestigious venues. We guarantee full interactivity, live voting systems, and the highest possible broadcast stability.

  • Hybrid events and live broadcasts

    Hybrid events and live broadcasts

    A cutting-edge format that combines the physical presence of guests in an outdoor venue or room with global online reach. This solution allows for scalability of the event without the limitations of location size.

  • Webinars and online training

    Webinars and online training

    Substantive online event organization focused on effective knowledge transfer. We provide audience engagement tools, Q&A sessions, and full post-production of materials for later use.

Comprehensive facilities and infrastructure

We provide full technical and operational support that allows you to realize the boldest creative visions.

Event Infrastructure

We provide top-of-the-line tent halls in various sizes, designer garden furniture, and complete, high-standard sanitary facilities. We guarantee complete energy independence thanks to efficient generators, ensuring the safety and comfort of participants regardless of the terrain.

Outdoor Catering

We design culinary experiences perfectly suited to the character of the surroundings - from casual zones with selected food trucks to elegant premium grill buffets. Live cooking stations add dynamics to the event, and the original menu always takes into account vegetarian options and special dietary requirements of participants.

Transmission Technology

We implement advanced mobile streaming studios that allow for professional organization of online events directly from the heart of the outdoor event. We guarantee stable transmission in HD/4K quality, seamlessly combining on-site emotions with audiences from all over the world.

Space Branding

We create a coherent and striking visual identity in an open space, utilizing flag systems, advertising balloons, and clear navigation systems. We ensure that your branding blends naturally with the surroundings, maximizing your brand exposure and building the event's prestige in the eyes of your guests.

What does cooperation look like step by step?

We transform the potential of open space and digital technology into an efficient implementation process, eliminating weather and technical risks associated with outdoor and hybrid events.

Strategy and local vision

We analyze your event goals and select the location with the greatest potential. We conduct site visits, checking the terrain, availability of connections, and the technical capabilities for hosting an online event.

Logistics project and formalities

We develop a site development plan, including the layout of halls, stages, and zones. At this stage, we handle all legal formalities, obtain permits for mass events, and implement safety procedures.

Hybrid Configuration and Link Tests

In parallel with building the physical infrastructure, we are preparing the digital environment. We are configuring live streaming platforms, setting up mobile broadcast studios, and conducting connection stability tests.

Implementation and management of "Plan B"

On the day of the event, our production team takes care of every detail - from the dynamics on stage to the comfort of guests in the chillout zones.

Disassembly, reporting and coverage analysis

After the event, you will receive a full summary from us: from on-site attendance statistics to detailed analytical reports on the organization of the online event.

Frequently Asked Questions

We explain key issues related to location selection and cost optimization.

  • Is it possible to organize online events from a location without a permanent internet connection?

    • Yes, we use professional systems, which allows us to stably organize an online event in almost any outdoor location.

  • Which city to choose for an outdoor event: Wrocław or Poznań?

    • Both cities offer excellent facilities. Outdoor event services in Poznań often focus on the trade fair grounds and lakes, while those in Wrocław utilize the unique boulevards and historic parks along the Oder River.

  • What about sudden deterioration of weather?

    • Each of our outdoor event services includes a "Plan B" - tent hall systems, rain covers and procedures for quickly securing equipment.

  • How much does it cost to organize a hybrid event?

    • The price depends on the scale. We prepare transparent quotes in which the organization of online events is optimized in terms of your budget and reach goals.

Many industries

We help

Each sector speaks a different language and has its own rules. We design events that respect industry standards while introducing a new quality and fresh energy that will distinguish your brand.

See our

Projects

Our projects
Pepsi Treats Pop Up
FMCG Immersive

Pepsi Treats Pop Up
KEBS AND PEPSI | A good kebab deserves Pepsi
FMCG Brand Zone

KEBS AND PEPSI | A good kebab deserves Pepsi
PwC Poland Financial Crime Unit (FCU) team | “Away Day 2025: Sparks of Tomorrow”
Immersive Gala Employer Branding

PwC Poland Financial Crime Unit (FCU) team | “Away Day 2025: Sparks of Tomorrow”
Pepsi | Ball Pit Tour
FMCG Ambient

Pepsi | Ball Pit Tour
Galeco | Dachrynna Product Launch
Industrial Immersive Conference

Galeco | Dachrynna Product Launch
Align - Lumia | Modular trade show stand
Stands

Align - Lumia | Modular trade show stand
DLA Piper | 15th Anniversary
Consulting Immersive Gala

DLA Piper | 15th Anniversary
Align iTero | Modular Trade Show Stand
Stands

Align iTero | Modular Trade Show Stand

Check out our

Other Services

We design experiences tailored to every scale and need. Check out our other competencies and see how we create standards that resonate with participants across Poland.

Find out what kind of event your company really needs

Choosing an event format is a business decision, not an aesthetic one. Instead of planning based on intuition, take 3 minutes to complete our short diagnostic survey. Our algorithm will identify the solution that will deliver the highest return on investment (ROI) for your organization and achieve your realistic goals.
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